How to Write a Cover Letter: Examples & What to Put in

A cover letter is a formal document that accompanies a job application or resume. The cover letter introduces the applicant to the employer and highlights their qualifications. The purpose of a cover letter is to highlight qualifications and experiences relevant to the job description. Cover letters are crucial to going beyond the facts on a resume when applying for a job. It provides an introduction to the applicant and serves as an opportunity to highlight relevant skills, qualifications, and experiences that make them strong candidates for a particular position.

Include specific skills, qualifications, and interests in a cover letter. The cover letter should range from 250 to 400 words.

To create a short cover letter, address the hiring manager professionally, state the purpose of the letter, highlight relevant qualifications, showcase achievements, express enthusiasm for the company, conclude with a call to action, and end with a professional closing, aiming for brevity and clarity while proofreading for professionalism.

To write an effective cover letter, research the company and job position, format it correctly, start with a strong opening paragraph, showcase qualifications, address any gaps, conclude with a robust closing paragraph, and always proofread, while customizing it for each application to make a tailored and impactful impression on potential employers.

What is a cover letter? 

A cover letter is a formal document that accompanies a job application or resume. It provides an introduction to the applicant and serves as an opportunity to highlight relevant skills, qualifications, and experiences that make them strong candidates for a particular position. 

 A cover letter is typically a one-page document addressed to the hiring manager or employer. The cover letter is used to introduce and express interest in a specific job opening. A cover letter complements a resume by providing additional context and personalized information showcasing the position's suitability. 

 A well-written cover letter must be tailored to the job and demonstrate knowledge of the company and its values. It should highlight relevant accomplishments, skills, and experiences that align with the job requirements. The letter must convey enthusiasm and motivation for the position. 

The structure of a cover letter usually includes a salutation, an opening paragraph that states the position and learns about it, a middle section or two that highlights qualifications and achievements, and a closing paragraph that expresses gratitude for the opportunity to apply and willingness to provide additional information or schedule an interview. 

A cover letter is essential to grab the employer's attention, make a positive first impression, and persuade them to review the resume and consider a potential candidate for the job. It allows one to showcase unique qualifications and demonstrate a genuine interest in the position, increasing the chances of securing an interview and ultimately landing the desired job.

What is the purpose of a cover letter?

The purpose of a cover letter is to highlight qualifications and experiences relevant to the job description. An introduction, a list of accomplishments and experiences, and a statement of interest in a particular position or job are all included in a cover letter. The document accompanies a resume and provides a more personalized and targeted approach to job applications.

Cover letters are crucial to going beyond the facts on a resume when applying for a job. The outline emphasizes the applicant's education, experience, and qualifications, while the cover letter explains why the candidate is the best fit for the job. One of the primary purposes of a cover letter is to introduce it to the hiring manager or potential employer. It offers an opportunity to make a positive first impression by conveying professionalism and enthusiasm. The letter must begin with a salutation, addressing the recipient by name, and a brief introductory paragraph expressing interest in and learning about the position.

Explain how skills and background make a candidate suitable for the position rather than simply listing achievements. Expertise and ability to contribute to the organization using specific examples and achievements.

A cover letter allows one to show an understanding of the company and the specific job one is applying for. Researching the organization beforehand and mentioning relevant information in the letter demonstrates genuine interest and commitment. Customizing cover letters for each application tailor messages to address the needs and values of the company, making a stronger case for the right fit.

A cover letter provides an opportunity to explain any gaps in employment history or unique circumstances that may require clarification. If background aspects are not apparent from the resume, such as a career change or transferable skills, the cover letter provides context and presents them favorably.

A cover letter complements a resume by presenting a more personalized and persuasive case for candidacy. It allows for introducing the company, showcasing qualifications, expressing interest, and demonstrating an understanding of the company and the job. A well-crafted cover letter secures an interview and ultimately lands the desired job.

What to include in a cover letter?

Include specific skills, qualifications, and interests in a cover letter. It is a bulleted list of the critical elements to include in a cover letter, along with a short definition for each section.

• Header: The section provides the employer with basic contact details for further communication, like name, address, phone number, and email address.
• Salutation: It is a formal greeting that involves addressing the hiring manager by name. It demonstrates attention to detail and personalizes the letter.
• Introduction: It is a brief introduction stating the purpose of the letter and the position. It grabs the reader's attention and sets the context for the rest of the letter.
• Qualification: It requires 2-3 paragraphs elaborating on relevant skills, qualifications, and experiences. The qualification section lets showcase accomplishments and demonstrate how align with the job requirements.
• Call to Action: It expresses interest in moving forward in the application process. A solid call to action demonstrates a proactive approach and eagerness to progress in hiring.
• Signature: The section is a handwritten or typed signature (if submitting a hard copy) or a digital signature (for electronic submissions). It adds a personal touch and authenticity to the cover letter.

Make sure the cover letter is tailored to the specific job being applied for, and keep it concise, focused, and error-free. Making a solid impression on potential employers requires each component.

How many words should a cover letter be?

The cover letter should range from 250 to 400 words. The number of words in a cover letter is not set in stone, and there is no fixed rule dictating the exact word count. However, keeping a cover letter concise and focused is generally recommended. The length effectively conveys qualifications and interests while maintaining the reader's attention.

Consider why a cover letter should be within this word count range. A cover letter introduces a resume or job application and aims to capture the attention of the hiring manager or recruiter. It should concisely highlight the relevant skills, experiences, and qualifications that make for a strong candidate.

Providing sufficient information is essential to demonstrate suitability for the job, but it is equally important to keep the reader's attention and time in mind. Hiring managers often have numerous applications to review, and a lengthy cover letter may discourage them from reading it in its entirety. Adhering to a recommended word count ensures the note is brief, focused, and impactful.

Tips for keeping a cover letter's word count appropriate.

1. Stay on point: Keep the cover letter focused on the primary purpose, highlighting qualifications and interest in the position. Avoid including unnecessary details or unrelated information.
2. Be selective: Choose words carefully to express ideas concisely. Use robust, action-oriented language and specific examples to showcase skills and achievements.
3. Prioritize key points: Identify the most relevant aspects of experience and qualifications that align with the job requirements. Emphasize these points and briefly explain how they make a candidate suitable.
4. Edit and revise: Review the initial draft to identify unnecessary or redundant content. Look for opportunities to condense or rephrase sentences more succinctly without losing meaning.

The purpose of a cover letter is to provide a compelling snapshot of qualifications rather than replicating a resume or giving a detailed account of the entire career history. Adhering to a recommended word count and following the tips above, craft a concise and impactful cover letter that captures the attention of potential employers.

How to create a short cover letter

Creating a short and effective cover letter is essential for grabbing the attention of potential employers. Here's a step-by-step guide to creating a concise and impactful cover letter.

• Begin with a professional greeting: Address the hiring manager by name. If don't have their name, use a generic greeting like "Dear Hiring Manager."

• State the purpose: In one or two sentences, clearly mention the position.

• Highlight relevant qualifications: Briefly outline relevant skills and experiences that make a strong fit for the role. Focus on the most significant capabilities that align with the job requirements.

• Showcase achievements: Provide one or two specific examples of accomplishments or projects demonstrating abilities and highlighting potential value to the company.

• Express enthusiasm: Show genuine spirit for the company and the opportunity to contribute to its success. Explain interest in the position and add skills that align with the company's goals.

• Conclude with a call to action: Describe qualifications in more detail and express gratitude for taking the time to consider them.

• End with a professional closing: Use a formal closing such as "Sincerely" or "Best regards," followed by full name and contact information (email and phone number).

Aim for at most three to four paragraphs to keep the cover letter concise. Use clear and straightforward language, avoiding jargon or overly complex sentences. Proofread the letter carefully to ensure it's error-free and reflects professionalism. Following these guidelines, create a compact cover letter that effectively communicates qualifications and interest in the position.

How to write a cover letter

Writing an effective cover letter is crucial when applying for a job, as it serves as an opportunity to showcase qualifications and make a strong impression on potential employers.

To write a cover letter, follow the provided guidelines.

1. Research the company and job position. Gather information about the company's values, goals, and the specific job requirements are applying for. It help tailor the cover letter to the company's needs and demonstrate an interest in the role.
2. Format the cover letter correctly. Use a professional format, including contact information, the recipient's details, a formal salutation, a clear and concise body, and a professional closing. Following the proper format ensures that the cover letter appears polished and well-structured, leaving a positive impression on the reader.
3. Start with a robust opening paragraph. Grab the reader's attention by stating the positions you are applying for and explaining why you are interested. The paragraph must highlight enthusiasm and mention any relevant achievements or experiences that make a strong candidate.
4. Showcase qualifications. Provide specific examples of how skills, experiences, and achievements align with the job requirements in the body paragraphs. Use clear and concise language to highlight accomplishments and demonstrate how to contribute to the company's success.
5. Address any gaps or concerns. Provide explanations or solutions to any gaps or concerns in the resume or cover letter. It demonstrates a proactive approach and helps alleviate any doubts the employer may have.
6. Conclude with a strong closing paragraph. Summarize essential qualifications, express gratitude for considering the application, and indicate a willingness to discuss candidacy further. A confident and polite closing paragraph leaves a positive impression and encourages the reader to take the next step in the hiring process.
7. Proofread and edit. Ensure the cover letter is free of errors, typos, and awkward phrasing before sending it. Taking the time to proofread ensures that the cover letter is professional and error-free, reflecting attention to detail.
8. Customize for each application. Tailor a cover letter for each job application, highlighting the most relevant qualifications and experiences. Customizing a cover letter shows that have taken the time to understand the position's requirements.

How do I start a cover letter greeting?

A cover letter greeting is the opening salutation used when addressing a cover letter's recipient. It sets the tone for communication and establishes a professional and polite introduction. A colon or comma typically follows the greeting. An exact answer on how to start a cover letter greeting is provided here, along with an expansion of the solution and examples of salutations for different situations.

Use a formal greeting with a specific name:

"Dear Mr. Smith,"

"Dear Ms. Johnson,"

Explanation: This greeting is appropriate when it has the hiring manager's or recipient's name. A personalized cover letter shows professionalism and a commitment to the job.

Use a generic greeting for an unknown recipient:

"Dear Hiring Manager,"

"To Whom It May Concern,"

Explanation: No idea who will read the cover letter? Use the generic greeting. "Dear Hiring Manager" is a standard and polite option, while "To Whom It May Concern" is a more formal choice.

Use a gender-neutral greeting:

"Dear [Company Name] Team,"

"Dear Hiring Committee,"

Explanation: To be inclusive, use a gender-neutral greeting when unsure of the recipient's gender. Addressing a team or a hiring committee acknowledges that multiple individuals may be involved in the hiring process.

Use a creative and attention-grabbing greeting:

"Greetings, [Company Name]!",

"Hello, Future [Company Name] Teammate!",

Explanation: In certain industries or for specific positions, a creative greeting helps to stand out. However, be cautious with this approach, as it may not be suitable for more conservative industries or formal roles.

Use a personal connection or referral:

"Dear [Referral's Name]'s Recommended Contact,"

"Hello [Company Name] Internship Alumni,"

Explanation: Mentioning a personal connection or referral from someone within the company in a greeting makes an excellent first impression and highlights the network.

The cover letter greeting is just the beginning of the letter. A concise and impactful introduction that states the position applied for and grabs the reader's attention should come after it. Pay attention to the tone and formality of the company culture and job application requirements when selecting the appropriate greeting.

Who Should You Address A Cover Letter To?

When writing a cover letter, it's always best to address it to a specific individual rather than using a generic salutation. While finding the hiring manager's name or the person responsible for reviewing applications may only sometimes be possible, addressing a cover letter to the right person makes a positive impression. Find a step-by-step guide on how to manage a cover letter.

• Look for the job posting: Review the job posting or advertisement carefully. The posting often mentions a contact person or provides instructions on whom to address the cover letter. Pay close attention to any information provided in this regard.

• Research the company's website: Look up the company's official website if the job posting doesn't specify its name. Look for an "About Us" or "Contact Us" section where might find the names of key personnel, such as the hiring manager, human resources manager, or department head.

• Utilize professional networking platforms: Check LinkedIn and other professional networking platforms to find the name of the person responsible for hiring for the position.

• Call the company directly: To find the hiring manager or the person responsible for reviewing applications, contact the company's main phone number and ask politely for his or her name and title. Provide a professional introduction and explain the purpose of the request.

• Use a generic salutation as a last resort: If, despite best efforts, cannot identify a specific individual to address the cover letter to, it's acceptable to use a generic salutation. In such cases, use "Dear Hiring Manager" or "Dear [Company Name] Recruiter" as a fallback option. However, addressing a specific person will always make a stronger impression.

Addressing a cover letter to the appropriate individual demonstrates attention to detail and a genuine interest in the company. It shows that taking the time to research and personalize an application sets it apart from other candidates. The content and quality of a cover letter and resume are ultimately more important than the specific salutation.

How to open a cover letter

A cover letter's opening makes a solid first impression and grabs the hiring manager's attention. Here is an example of an effective and professional way to open a cover letter:

Dear [Hiring Manager's Name],

Addressing the hiring manager or recipient when opening a cover letter is essential. Personalize the application and research the company. If you have no idea about the hiring manager's name, use a generic salutation like "Dear Hiring Manager" or "Dear [Company Name] Team."

Briefly mention the job opening. It helps establish a connection and shows enthusiasm for the role. However, keep it concise and focused on the most relevant details.

Here are two examples, one demonstrating a formal opening and the other highlighting a common mistake:

Example 1 (Do):

The letter begins with a personalized greeting addressing the hiring manager by name. It also mentions how the applicant found the job posting and expressed enthusiasm. This opening is concise, engaging, and tailored to the company and role.

Example 2 (Don't):

The letter starts with a generic salutation and lacks personalization. It states that the applicant found the job online and believes they would be a good fit. This opening must make a stronger impression and demonstrate a genuine interest in the company or position.

How to close a cover letter

Closing a cover letter is essential to wrapping up a job application and leaving a lasting impression on the hiring manager. The closing paragraph of the cover letter should be concise and professional and leave the reader with a positive image of the candidacy. Here's an exact answer, an answer expansion, and two examples of do's and don'ts when closing a cover letter.

"I am expressing my sincere interest in the [position] at [company]. My skills and experience make me a strong fit for this role, and I am excited to contribute to your team's success. Thank you for considering my application, and I look forward to discussing how I can contribute to [company] in greater detail."

In the cover letter's conclusion, it is critical to reiterate interest in the job and the company. This is the final opportunity to make a compelling case and demonstrate enthusiasm.

• Express interest in the position: State genuine claim in the specific role are applying for. This demonstrates that have carefully reviewed the job description and are excited about the opportunity.

• Highlight qualifications: Briefly mention how skills and experience align with the position's requirements. This serves as a reminder of why are a strong fit for the role and reinforces value.

• Show enthusiasm for the company: Express excitement about the opportunity to contribute to the organization's success. This conveys that have researched the company and are genuinely interested in being part of their team.

• Gratitude and anticipation: Thank the hiring manager. This shows professionalism and appreciation for their time and attention.

Examples

Do:

Don't:

In this example, the closing lacks a personal touch and doesn't convey enthusiasm or a strong interest in the position. It's essential to go beyond a generic thank-you and provide a compelling summary of why you are a strong fit for the role.

Do:

Don't:

This example needs to demonstrate more enthusiasm and emphasize the candidate's qualifications. It's essential to leave a strong impression by summarizing your skills and expressing genuine excitement about the position and the company.

How to sign a cover letter

To ensure a professional and polished presentation, follow these simple steps when signing a cover letter.

• Leave space: After completing the body of the cover letter and before the closing, leave some space for the signature. Typically, two to four lines are sufficient.
• Use a professional tone: Remember that a cover letter is a formal document, so choose a professional tone when signing off.
• Type the full name: Type the full name below the space left for the signature. Use the same font and formatting as the rest of the cover letter.
• Handwritten signature (optional): The cover letter is printed, signed with a pen, scanned, or copied to add a personal touch. Most professional settings, however, do not require it.
• Include contact information: Below the typed name or signature, provide contact information, such as a phone number and email address.
• Proofread: Before sending a cover letter, proofread it carefully to ensure there are no spelling or formatting errors.

Signatures add professionalism to a cover letter, so take the time to sign it neatly and legibly.

Cover letter examples

Dear Hiring Manager,

I am excited to apply for the [Position Title] at [Company Name] and would like to showcase my qualifications through a carefully crafted cover letter. Throughout my career, I have honed my skills and gained valuable experience in various roles, making me an ideal candidate for this position. Let me illustrate my abilities and accomplishments through compelling cover letter examples.

Example 1:

In my previous role as a Marketing Coordinator at XYZ Company, I successfully developed and executed innovative marketing campaigns that significantly increased brand visibility and drove customer engagement. By leveraging my expertise in social media management and content creation, I successfully grew the company's online presence, resulting in a 20% increase in website traffic and a 15% boost in lead generation within six months. My strategic thinking and results-driven approach would enable me to make a meaningful impact on [Company Name]'s marketing initiatives.

Example 2:

As a Project Manager at ABC Corporation, I demonstrated exceptional organizational and leadership skills while overseeing complex projects from initiation to completion. One notable accomplishment was my role in spearheading a cross-functional team to successfully deliver a high-profile software implementation project, resulting in a 30% improvement in operational efficiency and a cost savings of $500,000 annually. With my proven track record in project management and ability to effectively collaborate with stakeholders, I am confident in my ability to drive the successful execution of projects at [Company Name].

Example 3:

As a Sales Representative at DEF Enterprises, I consistently surpassed sales targets by leveraging my exceptional communication and negotiation skills. Through my proactive prospecting efforts and relationship-building abilities, I secured and maintained vital accounts, contributing to a 25% increase in annual revenue.

Additionally, I received multiple accolades for my outstanding customer service and ability to identify and capitalize on upselling opportunities. My sales understanding and passion for delivering exceptional results make me a valuable asset to [Company Name]'s sales team.

By providing these examples, I aim to demonstrate my ability to deliver exceptional results and contribute to [Company Name]'s success. I am eager to bring my skills, experience, and enthusiasm to your organization and would welcome the opportunity to discuss how I can contribute to your team's goals. Thank you for considering my application.

Sincerely,

[Your Name]

Cover letter examples for college students

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Recipient's Name]

[Recipient's Job Title]

[Company Name]

[Company Address]

[City, State, ZIP Code]

Dear [Recipient's Name],

I am writing to express my strong interest in the [Position Title] position at [Company Name], as advertised on [Source of Job Posting]. As a highly motivated and ambitious college student pursuing a [Degree/Major] at [University Name], I am excited to contribute my skills and dedication to the [Company Name] team.

Through my coursework and extracurricular activities, I have developed strong communication, problem-solving, and teamwork skills, which are crucial for success in the [Position Title] role. Additionally, my internship experience at [Previous Company/Organization] allowed me to gain hands-on experience in [Relevant Skills/Responsibilities], further enhancing my qualifications for this position.

Key Takeaways:

1. Relevant Coursework and Extracurricular Activities: Highlighting relevant coursework and extracurricular activities showcases academic and leadership abilities. College students draw attention to relevant projects, research, or clubs, demonstrating their skills and passion for the field.
2. Internship Experience: Including internship experience demonstrates the real-world application of skills and showcases practical knowledge gained professionally. Emphasize specific responsibilities and accomplishments to provide concrete examples of capabilities.
3. Transferable Skills: Focus on transferable skills such as communication, problem-solving, critical thinking, and teamwork, which are valuable in any role. College students may have little work experience, but highlighting these skills shows potential and adaptability.
4. Tailor the Letter to the Company: Research the company and the specific job requirements to tailor the cover letter accordingly. Highlight how skills and experiences align with the company's values and objectives. This demonstrates genuine interest and dedication to the organization.

Thank you for considering my application. My skills, drive, and passion make me a strong candidate for the [Position Title] position at [Company Name]. I look forward to discussing how I can contribute to your team further.

Sincerely,

[Your Name]

Cover letter examples for a career change

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Recipient's Name]

[Recipient's Job Title]

[Company Name]

[Company Address]

[City, State, ZIP Code]

Dear [Recipient's Name],

I am writing to express my strong interest in the [Job Title] position at [Company Name]. As a highly skilled professional with [Number of years] of experience in [Current Field], I am eager to transition into a new career path that aligns with my passion for [Target Field]. After extensive research and self-reflection, my transferable skills, dedication, and adaptability make me an excellent candidate for this role.

Throughout my [Current Field] career, I have consistently demonstrated my ability to [Highlight Relevant Skills]. Although my accomplishments in this field have been significant, I have reached a point where I crave a new challenge and want to utilize my skills in a different context. The [Job Title] role at [Company Name] offers the perfect opportunity to apply my transferable skills while embarking on a fulfilling career change.

Here are some key reasons why this example is suitable for a career change cover letter:

1. Strong opening statement: The letter begins with a concise introduction stating the intention of changing careers and emphasizing the desire to transition into the target field.
2. A highlight of transferable skills: The candidate emphasizes them, showcasing how their experience is applied effectively in the new career path.
3. Connection to company and role: The letter demonstrates thorough research and understanding of the company and role, highlighting the candidate's genuine interest in the specific position and organization.
4. Emphasis on passion and motivation: The letter expresses the candidate's love for the target field and desire to change careers, emphasizing their dedication and commitment.
5. Clear value proposition: The candidate communicates how their skills and experience will benefit the company in the new role, positioning themselves as a valuable asset.

Thank you for considering my application. I am excited about the possibility of contributing to [Company Name]'s success and would welcome the opportunity to discuss my qualifications further. Enclosed is my resume for your review.

I look forward to speaking with you about how my skills and experiences align with the needs of [Company Name].

Yours sincerely,

[Your Name]

Cover letter examples for internship

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

[Recipient's Name]

[Recipient's Job Title]

[Company Name]

[Company Address]

[City, State, ZIP Code]

Dear [Recipient's Name],

I am writing to express my strong interest in the [Internship Position] at [Company Name], as advertised on [Source]. As a highly motivated and driven student pursuing a degree in [Your Field of Study] at [University Name], I am eager to contribute my skills and passion to your organization.

Key Takeaways:

1. Clear Introduction: The letter begins with a strong introduction stating the letter's purpose - expressing interest in the internship position. It also mentions where the work was found, showing the candidate's attention to detail and research.
2. Personalized Content: The letter highlights the candidate's enthusiasm for the specific company by mentioning its name and emphasizing the desire to contribute to that organization. This personalization indicates the candidate's genuine interest in the internship.
3. Academic Relevance: The candidate mentions their educational background and the degree they are pursuing, emphasizing the alignment between their field of study and the internship opportunity. This demonstrates their commitment to developing their skills and applying their knowledge in a practical setting.
4. Motivation and Drive: The candidate uses phrases like "highly motivated" and "driven student" to convey their determination and eagerness to contribute to the company. These qualities are attractive to employers seeking interns who are proactive and enthusiastic about their work.
5. Transferable Skills: While not explicitly mentioned in this example, it is essential to highlight any relevant skills or experiences gained from coursework, extracurricular activities, or previous jobs. For instance, if the internship requires strong communication skills, the candidate could mention their involvement in a debate club or public speaking courses.
6. Professional Tone: The letter maintains a professional tone throughout, using polite language and respectfully addressing the recipient. It also adheres to proper formatting conventions, such as using a formal salutation and signature.
7. Conciseness and Clarity: The letter is clear and concise, avoiding unnecessary details while providing a comprehensive overview of the candidate's qualifications and interest in the internship. This makes it easy for the employer to understand the candidate's suitability for the position.

Thank you for considering my application. I have attached my resume for your review. I would like to discuss how my skills and enthusiasm align with [Company Name]'s goals and contribute to the success of the internship. I look forward to the possibility of an interview.

Sincerely,

[Your Name]

How to email a cover letter

Emailing a cover letter is a common practice when applying for a job or internship. There is a step-by-step guide available.

1. Create a professional email address: Set up a dedicated email address using the name or the name and initials of the business. Avoid using unprofessional or informal email addresses.
2. Compose a professional subject line: The subject line should be concise and indicate submitting a cover letter for a specific job. For example, "Application for [Job Title] - [Your Name]." This helps the recipient quickly identify the purpose of the email.
3. Address the recipient adequately: Use a professional salutation, such as "Dear Mr./Ms./Dr. [Last Name]." If unsure about the recipient's gender or name, use a more generic salutation, such as "Dear Hiring Manager" or "To Whom It May Concern."
4. Introduce and express the purpose: Begin the body of the email by introducing and stating the position. Mention that they have attached a cover letter for their consideration.
5. Keep the email concise and focused: A brief and to-the-point email is best. Highlight essential qualifications and experiences. Avoid repeating information that is already mentioned in the cover letter.
6. Attach the cover letter: Save the cover letter as a PDF or Word document. Use a descriptive file name, such as LastName_CoverLetter _PositionName.pdf. Attach the file to the email by clicking the attachment icon (usually represented by a paperclip) in an email client.
7. Proofread the email and cover letter: Before sending, carefully review the email and cover letter for any spelling, grammar, or formatting errors. Ensure the tone is professional and the content is clear and concise. Consider using a spell-check tool or asking someone else to review it.
8. Include contact information: The full name, phone number, and professional email signature. This signature should include contact information, such as an email address and phone number, as well as any relevant social media profiles (e.g., LinkedIn).
9. Send a test email to yourself: Ensure that the attachment and formatting appear correctly before sending it to the recipient. By doing this, potential issues are caught, and necessary adjustments are made before an application is submitted.
10. Send the email: Once satisfied with the email and cover letter, send them to the designated recipient. If applying for multiple positions or companies simultaneously, double-check that the email address is correct.

This tutorial will assist in creating an email cover letter that illustrates professionalism and qualifications for the job. Constantly personalize the cover letter to the specific position and company, and ensure the email is error-free and polished.

What is the difference between a cover letter and an introduction statement?

A cover letter and an introduction statement serve different purposes when applying for a job or introducing oneself professionally. The main difference lies in their format, content, and level of detail.

A cover letter is a formal document typically submitted alongside a resume or job application. It provides a comprehensive overview of the applicant's skills, experiences, and qualifications relevant to the job they are applying for. The cover letter is addressed to the hiring manager or employer and aims to persuade them that the applicant is a strong candidate for the position.

On the other hand, an introduction statement is a concise and brief self-introduction that is used in various contexts, such as networking events, professional gatherings, or initial interactions with potential employers. It serves as a way to grab attention and create a positive first impression. An introduction statement usually includes the person's name, background, expertise, and career objectives.

In terms of format, a cover letter follows a structured approach with a salutation, an introduction, body paragraphs highlighting relevant experiences and skills, and a closing statement. It is typically longer, ranging from half a page to a full page. The cover letter is customized for each job application, addressing specific requirements mentioned in the job posting.

An introduction statement is shorter and more concise, often consisting of just a few sentences or a short paragraph. It should be attention-grabbing and highlight the person's essential qualifications or accomplishments. Unlike a cover letter, an introduction statement is not tailored to a specific job opening and is used in various situations.

A cover letter is a formal and detailed document submitted alongside a resume or job application. At the same time, an introduction statement is a brief and concise self-introduction used in different professional settings. The cover letter focuses on persuading the employer of the applicant's suitability for a specific job, while the introduction statement aims to create a positive first impression and grab attention.